Many people search for a “certified” or “notarized” translation without knowing which one they need. As a result, they often pay for something extra. In this guide, we explain certified vs. notarized translation in simple terms, so you can choose the right one.
What is a certified translation?
A certified translation is a full translation plus a signed statement from the translator or translation company. This statement is called a certificate of accuracy. It says the translation is complete and accurate, and that the translator is competent in both languages.
For example, USCIS asks for this type of translation for every foreign document. See our USCIS certified translation page for details.
What is a notarized translation?
A notarized translation is a certified translation with one more step. Here, the person who signs the certificate does so in front of a notary public. Then, the notary adds a seal and signature. To learn what notaries do in Florida, visit the Florida Department of State.
However, the notary does not check the translation itself. Instead, the notary only confirms the identity of the person who signed.
Certified vs. notarized translation: side by side
| Certified translation | Notarized translation | |
|---|---|---|
| What it proves | The translation is complete and accurate | The signer’s identity was checked |
| Who signs | Translator or translation company | Translator, plus a notary public |
| Accepted by USCIS | Yes | Yes, but notarization is not needed |
| Common uses | USCIS, universities, most offices | Some courts, schools and consulates |
| Cost | Starts at $20 per page | Translation price plus a notary fee |
When do you need a notarized translation?
You need notarization only when the office that receives your document asks for it. For instance, some foreign consulates, schools and courts list it in their rules. In those cases, order a notarized translation in Florida.
When is a certified translation enough?
In most cases, a certified translation is enough. This includes USCIS green card, citizenship and visa filings, plus many universities and employers. To learn about the immigration rules, read our guide to USCIS translation requirements.
How to choose
- Read the instructions from the office that asked for your document.
- If it says “certified,” order a certified translation.
- If it says “notarized” or “sworn,” add notarization to your order.
- If you are not sure, contact us before you order.
Frequently asked questions
Is a notarized translation better than a certified translation?
Not always. A notarized translation only adds a check of the signer’s identity. So, it is not more accurate, it is simply what some offices ask for.
Can a translation be both certified and notarized?
Yes. In fact, a notarized translation is usually a certified translation with a notary seal added to the signed certificate.
Does a notary check the translation?
No. A notary does not review the translation. Instead, the notary confirms who signed the certificate of accuracy.
Which one do I need for a Florida court?
It depends on the court and the case. Therefore, check the court’s instructions or ask your attorney before you order.
Order a certified or notarized translation
Certified translation from $20 per page, with a USCIS acceptance guarantee. Or call toll-free +1-800-901-0168.