Every year, a weak translation delays thousands of green card, citizenship and visa cases. The good news is that the USCIS translation requirements are short and clear. In this guide, we explain each rule, show what a correct certificate looks like and list the most common mistakes.
The official USCIS translation requirements
The rule comes from the federal regulation 8 CFR 103.2(b)(3). In plain words, it says that any document in a foreign language must come with a full English translation. Also, the translator must certify two things:
- The translation is complete and accurate.
- The translator is competent to translate from the foreign language into English.
In short, that is all the regulation asks for. Even so, each part matters, so let us look at them one by one.
Rule 1: the translation must be complete
First, USCIS wants a word-for-word translation of the whole document. That means every stamp, seal, signature line, handwritten note and margin entry. In contrast, a summary or an “extract” is not enough. For example, if a birth certificate has a registry note on the back, you must translate that note too.
Rule 2: the translator must sign a certificate
Second, the certificate of translation is a short signed statement. For example, a typical certificate includes:
- First, the translator’s full name and signature.
- Next, a statement that the translator is competent in both languages.
- Then, a statement that the translation is complete and accurate.
- Finally, the date and the translator’s contact details.
At Crown Translate, every USCIS certified translation comes with this certificate. Also, our USCIS acceptance guarantee covers it.
Does USCIS require notarization?
No. Notarization is not part of the USCIS translation requirements. After all, a notary only confirms the identity of the person who signs. However, some other offices do ask for it. If you need it, you can order a notarized translation in Florida.
USCIS translation requirements at a glance
| Requirement | Needed by USCIS? |
|---|---|
| Full English translation | Yes |
| Signed translator certificate | Yes |
| Statement of competence | Yes |
| Notarization | No |
| Translator license or ATA membership | No, but it adds trust |
| Copy of the original document | Yes, filed together with the translation |
Common mistakes that cause RFEs
Most Requests for Evidence about translations come from a few simple errors. Therefore, check your file for these problems before you submit:
- Partial translations. For example, stamps or back pages are missing.
- No certificate. In this case, nobody signed the translation.
- Different name spellings. In other words, the same name appears in two spellings.
- Unreadable copies. Also, the scan of the original is blurry or cropped.
- Short-form birth certificates. Instead, USCIS usually wants the long form that lists both parents.
Which documents need a USCIS translation?
In general, any foreign-language document in your file needs one. The most common are birth certificates, marriage certificates, divorce decrees, police clearances, diplomas and bank statements. To learn more, read how to translate a birth certificate for USCIS.
Frequently asked questions
Can I translate my own documents for USCIS?
USCIS rules do not say that a professional must do the work. However, many immigration attorneys advise using an independent translator, because a translation by the applicant can raise questions about accuracy.
Does USCIS accept digital or scanned translations?
Yes. For online filings, you upload a scan or PDF of the translation and the certificate. For paper filings, you include a printed copy.
Does a USCIS translation expire?
No. A certified translation does not expire. However, if the original document changes or is reissued, you need a new translation.
What happens if my translation does not meet USCIS rules?
USCIS may send a Request for Evidence (RFE). As a result, your case can be delayed for weeks or months.
Order a USCIS certified translation
Certified translation from $20 per page, with a USCIS acceptance guarantee. Or call toll-free +1-800-901-0168.